Privacy Policy

It is the nature of our business to handle confidential information Qubiqa is a supplier of intelligent logistics solutions for the entire world.

1. Introduction

Qubiqa A/S (“we”, “us”, “our”) is committed to protecting personal data with a high degree of responsibility and transparency. Our approach to data protection is rooted in the General Data Protection Regulation (GDPR), the Danish Data Protection Act, and our broader commitments to responsible business conduct, ethical governance, and respect for human rights as expressed in our CSR and ESG framework.

This Privacy Policy explains how we collect, use, store, and protect personal data when you interact with us, visit our website, or engage with our services.

 

 

2. Data Controller

Qubiqa A/S
Morsøgade 10
DK-6700 Esbjerg
CVR: 87236013
Email: info@qubiqa.com
Phone: +45 75 12 01 99

 

 

3. Personal Data We Process

We process personal data when you contact us, request information, enter into agreements with us, apply for a job, or use our website. This may include your name, contact details, company information, project‑related information, and any documents you choose to share with us, such as CVs or technical specifications.

When you visit our website, we may also collect technical information such as your IP address, browser type, device information, and interaction data. Some of this information is collected through cookies, which are described in Section 10.

We may also receive information from publicly available sources such as business registries or from partners involved in delivering our services.

 

3.1 Data collected automatically (website and analytics)

When you visit our website, we collect technical and behavioral data, such as:

– IP address

– Device and browser type

– Log data and interaction data

– Usage patterns, clicks, scroll, and session behavior

Analytics tools may include Google Analytics 4, Mouseflow, server-side tracking, and Google Tag Manager.

 

 

4. Purpose and Legal Basis

We process personal data to respond to inquiries, prepare and fulfil agreements, manage customer relationships, handle invoice and accounting obligations, improve our website, and carry out recruitment activities. These activities are based on legitimate interests, contractual obligations, legal requirements, or your consent, depending on the context.

We do not use personal data for purposes that are incompatible with the original purpose for which it was collected.

 

 

5. Sharing of Personal Data

Personal data may be shared with trusted partners such as IT providers, auditors, subcontractors, or recruitment partners when necessary for delivering our services or fulfilling legal obligations. All partners who process personal data on our behalf are bound by confidentiality and/or data processing agreements.

As part of our ESG governance, we expect all suppliers and partners to uphold responsible data practices, respect human rights, and comply with GDPR. We never sell or trade any personal data.

 

 

6. Transfers Outside the EU/EEA

Some tools and service providers are located outside the EU/EEA. When personal data is transferred internationally, we ensure compliance through Standard Contractual Clauses (SCCs) and transfer impact assessments.

7. Data Retention

We retain personal data only for as long as necessary. Accounting records are kept for the period required by law. Customer‑related information is stored for the duration of the collaboration and any relevant limitation period. Job applications are typically stored for up to six months unless you consent to a longer retention period. Website logs are generally kept for a short period unless security considerations require otherwise.

Retention practices are reviewed regularly to ensure they remain aligned with both legal requirements and our commitment to responsible resource management.

We retain personal data only for as long as necessary:

– Contact requests: up to 2 years

– Newsletter data: until withdrawal of consent

– Analytics data: short retention periods

– Customer data: 5 years under accounting law

 

8. Security Measures

We protect personal data through a combination of technical and organizational measures, including controlled access, secure storage, encryption, regular backups, confidentiality obligations for employees, and continuous monitoring of our systems. These measures support GDPR Article 32 and reflect our ESG commitment to integrity, accountability, and risk management.

We follow the center of information security (CIS 18) framework and perform regularly red team exercises in order to ensure a high level of protection for the rights and freedoms of the data subjects, customers and partners. We aim for CIS 18 IG 3 as our benchmark and thereby we provide a best-in-class product for our customers and partners.

 

9. Your Rights

You have the right to access your personal data, request correction or deletion, restrict or object to processing, and receive your data in a portable format. If processing is based on consent, you may withdraw that consent at any time.

Requests can be sent to info@qubiqa.com. You also have the right to lodge a complaint with the SA.

 

10. Cookies

Our website uses cookies to ensure functionality, improve user experience, and analyze traffic. Some cookies are strictly necessary for the website to function, while others help remember preferences or provide statistical insights. If enabled, analytics tools such as Google Analytics may place cookies that help us understand how visitors use the site.

We use Cookiebot to manage cookie consent in accordance with Danish regulations. You can change or withdraw your consent at any time through the cookie banner on our website. A detailed cookie declaration is available directly via Cookiebot.

Analytics and marketing cookies may be placed by Google Analytics, Mouseflow, Meta, LinkedIn, and YouTube.

 

11. ESG & CSR Alignment

Data protection is an integral part of our CSR and ESG strategy. We view privacy as a fundamental human right and incorporate data ethics into our governance model. This includes transparent handling of information, responsible supplier management, and fair recruitment practices.

We also consider the environmental impact of digital operations by minimizing unnecessary data storage and choosing IT partners with strong sustainability profiles. Our governance framework ensures that data protection, human rights, and ethical conduct remain central to how we operate and collaborate with partners.

 

12. Changes to This Privacy Policy

We may update this policy to reflect legislative, technological, or business changes. The latest version is available on our website.

 

13. Contact

Qubiqa A/S
Morsøgade 10
DK-6700 Esbjerg
Email: info@qubiqa.com
Phone: +45 75 12 01 99

Version last edited 23.03.2026